OCC Job Opening
We’re looking for a General Manager to join our team and ensure that our organization runs smoothly. The ideal candidate will have good interpersonal and administrative skills and be keen, well-organized and adaptable.
The Ottawa Children's Choir (OCC), a not-for-profit charitable organization, exists to enrich artistically the lives of our choristers, families and the community. We offer an instructional music program emphasizing musicianship and vocal training through choral music experience.
We are five ensembles:
- Our new Prima Choir, an entry-level choir for children aged 6 and 7;
- The Viva Choir, where choristers start or continue their training at a novice level;
- The Concert Choir, an intermediate group;
- The Chamber Choir, singing an advanced repertoire;
- The Boys’ Choir, where boys aged 10 to 15 can continue to enjoy singing through their voice change.
Duties & Responsibilities
Reporting to the Board of Directors, and working closely with the President on day-to-day matters, the General Manager is responsible for the overall organization and management of the administrative and financial requirements of the OCC, including:
- Managing OCC correspondence, responding to phone calls and queries to the OCC
- Providing information about the OCC, its organization and processes and related support to conductors, board members, choir managers, volunteers, choristers’ families and the community at large
- Working with volunteers, maintaining the OCC website and social media, coordinating updates to the information on the sites
- Managing chorister lists and registrations, alumni, donor and media lists
- Coordinating travel and planning logistics for OCC programming and events
- Providing support as necessary for tasks undertaken by our volunteer workforce, eg., communications, fundraising, concert preparation, library
- Preparing material related to Board, committee work, marketing and programs
- Establishing and managing paper and electronic filing systems
- Developing and maintaining OCC policies, procedures and handbooks
- Maintaining inventory of required office and choir supplies and equipment
- Representing the OCC at select events and with prospective clients, chorister families, vendors, advertisers, partners and other arts and community organizations
- Preparation of accounts payable and receivable
- Processing payroll for salaried and contractor positions
- Banking deposits and bank reconciliations
- Basic bookkeeping duties in Quickbooks
- Preparing annual returns, tax receipts and monthly financial reports, working with the Treasurer
- Providing input to annual budgets
- Preparing applications and reports for grants, with input from conductors and others
Within the scope of the ongoing development of the OCC, performing any other tasks as assigned by the Board of Directors.
- Some post-secondary education or equivalent experience required
- High degree of professionalism, self-motivation, communication, and organization skills
- Basic bookkeeping skills
- Experience with marketing and communications
- Comfort in working with a web-based program, including proficiency with email, word processing, and other related technologies
- Ability to work and interact with volunteers, artistic staff and parents of choristers
- Successful criminal record check for vulnerable sector
The following qualifications will be definite assets
- Musical background, particularly choral
- Experience with event management
- Experience with the non-profit sector
- Experience with grant writing
This is a salaried position, approximately half-time, up to $25,000/year. In addition to regular office hours, the General Manager is required to attend monthly Board meetings, the AGM, OCC auditions and concerts, parent meetings and select community events.
Please submit your cover letter and resume via [email protected] by July 12, 2017.